Travel Policy

Speaker Registration | Delegate Registration | Travel Policy | Accommodation

ONCAT Reimbursement Policy
Travel for Annual ONCAT Conference

The Ontario Council on Articulation and Transfer (ONCAT) will only reimburse travel costs for institutions/organizations 65km or more away from the event venue, and for transportation only to/from the institution/organization and event venue. ONCAT will not reimburse any costs associated with switching/cancelling travel arrangements unless there are extenuating circumstances (in which case a formal letter of explanation, and authorization by ONCAT is required).

To ensure robust and engaged discussion, ONCAT is encouraging participation from both the college and university sector and will waive the registration costs for four participants (including council member) from each institution at the Conference.

Institutions may choose to support additional registrants beyond their original four at a cost of $225.00 per registrant, plus additional expenses associated with sending those registrants, including meals, travel and accommodations. ONCAT will not reimburse the costs associated with sending additional registrants. A waitlist will be employed (ONCAT will not mediate any registration changes within institutions).

Click here for a printable version of the Travel Policy

ONCAT Expense Form

1. Transportation
ONCAT will reimburse transportation costs for only economy class (rail, air, and bus), with submission of original receipts, tickets/ boarding passes and itineraries (including the date of booking and cost) – only reimbursement to institutions can be based on scanned copies.












Car Rental:




Other Forms of Transportation (Train/ Public Transit/ Taxi/ Ride Share Services):




2. Accommodations

3. Meals
ONCAT will provide lunch on May 1, and breakfast and lunch on May 2, as well as refreshment breaks – served at the Conference venue. Any additional meal expenses are the responsibility of the participant and will not be reimbursed by ONCAT.

4. Gratuities
ONCAT will reimburse reasonable gratuities for porter, hotel room services, taxis, and pre-authorized meal expenses. Keep a record of gratuities paid.







Please submit the Expense Form, Direct Deposit Form and all related original receipts (hard copy) to ONCAT by Friday, May 19th, 2017 for processing.  All expenses received after that date will not be processed. Please ensure that the title and date of the event are referenced on the expense form.

Attn: Amy Oziel
Ontario Council on Articulation and Transfer (ONCAT)
180 Dundas Street West, Suite 1902
Toronto, Ontario
M5G 1Z8

If you are required to submit original receipts to your institution for reimbursement, please have your institution invoice ONCAT with scanned copies of all receipts/ tickets/ boarding passes and itineraries. 

If you have any questions or concerns, please contact the meeting organizer at ONCAT.

ONCAT Direct Deposit Form